Voiding Pay Bill when Enable check reversal for voiding options is enabled

The following steps will show you how the voiding process be when Enable check reversal for voiding options is enabled.

This form can be opened on Company Preferences form > Default tab.

1.This is the original Pay Bill transaction.

2.Clicking Unpost button will open the Void Check Options form.  In this form, you will need to enter the date when the check is reversed in the Check Reversing Date field.  After entering the date, click OK.

Note: Voiding a pay bill will create a reversal pay bill transaction.  See below how this will change the original pay bill transaction and how the reversal pay bill transaction will look like.

Here is how the original pay bill will look like after the reversal.

a.) At the top right of the form, there will be a hyperlink that says ‘Reversed on <Date of Reversal> in <Payable ID of reversal pay bill>'.  Clicking that link will bring you to the reversal pay bill transaction.

b.)  Memo field will show a prefix of (Void).

Here is how the Reversal Pay Bill will look like.

a.)  At the top right of the form, there will be a hyperlink that says ‘Reversal for <Payable ID of original pay bill>'.  Clicking that link will bring you to the original pay bill transaction.

b.) Date Paid will have the date you entered in the Check Reversing Date field of Void Check Options form when you Unposted the original pay bill transaction.

c.) Payment Method field will show (Reversal).

d.) Amount Paid and Payment fields will show a number opposite to that of the original pay bill.

Write Check impact:

Here is how the original Write Check will look like.

And here is how the reversal write check will look like.

Check Number Audit impact:

Both the original and reversal pay bill transaction will have the same check number and the said check number will have a void remark in the Check Number Audit form.

Bank Register impact:

This is how the original and reversal write check transaction will look like.  Take note that both will be marked as Cleared.

Bank Recon impact:

Since both are cleared, those will not anymore show in Bank Reconciliation form or even when printing previous reconciliations.

General Ledger impact: