Paycheck Reissue

The following steps will show you how to Reissue Paycheck.

1.This is the Original Paycheck transaction.

2.Before Reissue button becomes enabled, paycheck should be posted and actually printed.

3.Clicking on Reissue button will open the Reissue Check mini form. In this form, you will need to enter the Date when the paycheck is reissued, Check No. if To Be Printed option is unchecked, and to whom paycheck will be reissued on Payable To field.  In the Memo field, enter a memo for the said paycheck reissue.

4.Click on Print button, Print Checks form opens. Date, new Check No., and Payee entered on the Reissue check form will be displayed here. However, amount, transaction ID will not change. Type field will show as Reissue.

5.New values are also shown on the report when printed.

6.Closing the report as well as the Print Checks form, will also close the Paycheck form. Re-open paycheck form and it will now display the new Check No.

Check Number Audit impact:

Original paycheck will be marked as Voided and Reissued check number will show the original transaction id.

Bank Register impact:

This is how the original, reversal and reissued paycheck transaction will look like.  Take note that original and reversal paycheck will be marked as Cleared.

For the original paycheck, description is ‘Reissued as check no. <new check number> done on <paycheck transaction id>’.

For the reversal, it will be ‘Reversal for check no. <original check #> reissued as check no. <new check #>  done on <paycheck transaction id> ‘. Memo of the reversal entry is blank.

For the new check, it will be ‘Reissued check for check no. <original check number> done on <paycheck transaction id>’.

Bank Reconciliation impact:

Since original and reversal paychecks are cleared, those will not anymore show in Bank Reconciliation form or even when printing previous reconciliations. Only the reissued paycheck will be displayed on Bank Reconciliation form.

General Ledger impact:

There will be no change on General Ledger.